Everything Your Career College Needs — In One Platform
From first inquiry to graduation and beyond, STARS unifies admissions, academics, financials, and compliance reporting in a single system built for postsecondary career colleges.
All Features
Enrollment & CRM
Academics
Financials
Reporting & Compliance
Operations & Tools
Enrollment & CRM
Turn leads into enrolled students, and keep them engaged once they're in.
CRM
- Integrates to lead sources (website, third party lead generators) with real time posting
- Text messaging of alert admissions representatives of new leads
- Standard sales reports track leads through first contact to enrollment
- Packaging reports give instant insight into the next start's show rate
Student Portal
- Student access to grades, attendance, and schedules
- Students can view their financial account and optionally make payments
- Student bulletin board for school-wide messages
Mass Email & Texting
- Integrated email tracking to and from students/ leads withing student records
- Mass email capability to contact groups of students/ leads/ graduates
- Individually sends emails avoiding most spam filters
- Can-Spam compliant
- Text messaging to groups of leads or students
Auto-Responder
- Automatically sends pre-created emails to groups of leads or students
- Manages multiple messaging campaigns
- Various uses including reminders, announcements, information, and promotion
Academics & Student Progress
Track every student's academic journey from day one to placement.
Student Academic Record Keeping
- Tracks grades
- Tracks attendance
- Schedules students
STARS LMS
- Fully integrated STARS Learning Management System
- Students access the LMS through their student portal login
- Eliminates duplicative data entry
Instructor Grade Book
- Password controlled and easy-to-use individual instructor access
- Calculates GPA from customizable weighted evaluations
- Once posted, grades must be changed by administration
- Permits instant checking of student grades
- User-friendly interface
Attendance Scanning
- Front desk or classroom-based scanning
- Uses economical USB scanners
- Scanning maintenance module handles missed scanning and externship attendance
- Tied to the U.S. atomic clock
Externship Tracking
- Tracks potential, active, completed, and inactive externs
Placement
- Tracks placement data for graduates
Financial Management
Complete financial tracking, from student ledgers to full general accounting.
Student Financial Tracking
- Tracks student account transactions
- Calculates student earnings
- Interrupt function balances student ledger, earnings, and refunds for withdrawn students
- Customizable transaction categories
Student Budgeting
- Determines drawdowns for each student
- Projects cash flow
- Ages sources of funding
- Tracks disbursements for F/A reporting
Financial Aid
- Automatically pulls down ISIRs and matches them to student records
- Institutional loan tracking
- Quickly produces compliance reports such as T4 audit, IPEDS, 1098-Ts, and 90/10
General Ledger
- Standard accounting reports such as trial balances, balance sheet, and expense and revenue reports
- Fully integrated with the student ledgers
Vendor & Student Payable
- Prints vendor checks and student refund checks online
- Check reconciliation
Loan Amortization
- Calculates payment schedule
- Automatically re-amortizes loans based on payments
- Applies student payments to the loan schedule automatically
Point of Sale System
- Integrates with a bar code scanner, cash drawer, and receipt printer
- View student account ledger from the POS terminal
- Posts directly into the student ledger
- Separates drawers/ batches
Reporting & Compliance
Real-time visibility and documentation, ready when auditors and accreditors ask.
Student Academic Record Keeping
- Tracks grades
- Tracks attendance
- Schedules students
SAP Alerts
- Customizable SAP alerts
- Alerts multiple users for potential student problems
- SAP Alerts display on task list until resolved
- Alert history stored on student master record
Custom Query Report Generator
- End-user custom report generator
- Exports to Excel
- Handles simple to complex reporting with built-in prompting capability
- Integrated API function allows sharing of data with selected third parties
- Schedule reports to be automatically emailed on a regular basis
Comprehensive Reports Library
- Hundreds of standard reports for all departments
- Real-time compliance reporting (IPEDS, Audit, Agency, State, Accrediting)
- Reports saved as PDFs
- Prints on all your locally or remotely connected printers
Executive Dashboard with KPI's
- Real-time key metrics for all critical department functions
- Financials KPI shows monies due and collected
- KPI charts show graphical data representation
- Budgets compared to actual
Operations & Tools
The day-to-day utilities that keep a campus running smoothly.
Powerful "SMART" Calendar
- Shared calendars allow viewing and appointment setting for all users
- Uses iCal standard to sync to other calendars like Google and Outlook
- Group calendars can be created on-the-fly
- Ability to view “free time” for easy scheduling
International Students
- Supports international student IDs such as SEVIS number, Visa, and expiration dates
- Supports international student addresses
Student ID Cards
- Easily creates picture ID cards
- Integrates with the Badgy printer for on-demand printing
- Optionally includes student’s picture and ID number
- Professsionally looking background included